MCC Faculty Senate Unapproved Minutes

Meeting-A

LB145- (aka Community Room)

DATE: May 1, 2003

Senate Web Site: http://www.mesacc.edu/organizations/employee/facultysenate/

Members Present:

Barry Vaughan, President

Charles Lewis, President-elect

Lyn Dutson, Zone 1

Phil Waclawski, Zone 2

Sam Martinez, Zone 3

Harold Cranswick, Zone 5

Jack Hinze, Zone 6

Naomi Story, Secretary, Zone 7

John Zikopoulos, Treasurer, Zone 8

Erin Rawson (Member at Large)

Philip Carrillo (Member at Large)

Greg Pratt (Member at Large)

Ann Stine (Member at Large)

Mehrzad Khorsandi (Member at Large)

David Nachman (Member at Large)

Members Absent:

Danene Richardson, Zone 4

Chuck Horn (49% Representative)

Mona Scott (Member at Large)

Guests:

Nicole Villa Cerveny

Janice Reilly

Maureen Zimmerman

I. Call to Order: President Barry Vaughan called the meeting to order at 3:09 PM

II. Additions and Deletions to Agenda: Addition in New Business.

III. Approval of Minutes: Minutes were approved unanimously.

IV. Treasurer's Report: No report. Barry stated that the cost of the

Faculty Reception was approximately $900. The lack of attendance at the reception was discussed. The issues included confusion on date and lack of promotion.

V. Committee and Project Reports:

A. Student Outcomes Committee: Ann Stine reported that ROC (Results Outreach Committee) of SOC had a successful meeting on Monday. She stated that ROC was the group that encouraged faculty to think of ideas on how results from the student outcomes assessment could be implemented, e.g., faculty development.

B. Campus Travel Committee: None

C. Distance Education Committee: None

4. Faculty Educational Development Projects Committee: None

5. Faculty Senate Instructional Technology Advocacy Committee (On Hold)

6. Honors Program Committee: None

7. Senate Committee for CTL: None

8. History & Traditions Committee: None

Barry said that he would like year-end reports sent to Charles.

VI. Old Business:

A. Theatre Outback Speed Bumps (Jack): Jack reported that there was nothing new because the Safety Committee was done for the year. He shared that he felt that Steve Corich, new safety director was active and responsive to issues. Things are much better now.

B. Red Mountain Parking Issue (Harold) Nothing has happened on this

issue after the email to Ron Etter. It was speculated that because of the upcoming Bond there was a wait-and-see attitude. Jack Clevenger was supposed to be looking at the handicapped issue for possible restriping of the lot to accommodate more handicapped spaces.

C. Underaged Enrollment Instructions: Charles presented Carol Achsπ draft

for Enrollment Instructions fro Students with Special Status (Students Under Age 18 who have not completed high school diploma/GED). She is looking for support on the changes. Charles noted changes on the document: ä NOTE: Students under the age of 16 must also obtain permission in writing on the Concurrent/Special Status Enrollment Check List from the Department Chairperson prior to completing the enrollment process. The purpose of the change was to safeguard on under age enrollment issues as occurred in the P.E. department. Discussion occurred:

1. It was recommended that the document include the following change in the boxed ≥Have I completed all steps for Enrollment with Special Status≤ item to read: Meet with an Academic Advisor (student must be referred to department)

2. Departments should have a written policy for under age enrollment

for consistency. The burden is the department now. It was suggested that Zone reps recommend that Departments have a policy in writing.

3. It was also suggested that the form include a space for Chairπs

Signature.

4. Home School students appear to be a problem. A question was asked

if we had a college policy on home schooled students. The response was

that we had no comprehensive policy and this depends on the uniqueness

of each department.

5. Another potential issue is the lab for under age students. It was

reiterated that the Department would be responsible for dealing issues since they differed across the college.

6. The challenge was communication.

It was resolved unanimously that the Faculty Senate support the

consolidation of the document to include the Chairπs signature in the Check

Box and Form.

VII. New Business:

A. Senate Rezoning: Barry stated that recent elections were impacted especially with the Red Mountain faculty needing to come to Dobson and Southern campus to vote. A question was surfaced about Red Mountain Representation on the Senate. Discussion included:

1. When the zones were created they were based on geographic location of academic departments. Since then several departments have moved.

2. How do zones incorporate Red Mountain voice? Should there be a Red Mountain at-large representative.

3. Nicole Cerveny as a Red Mountain faculty stated that there were concerns voiced about issues at that campus.

4. Another question was should zones representation be rezoned by geographic or academic areas?

5. It was stated that faculty from Red Mountain are part of departments and are covered already in zones. They can also contact any at-large representative.

6. This would require a constitutional amendment. The constitution was last updated in 1999.

7. Another issue was that the future bond dollars can cause more relocation of departments and we would have to do this again. Should we wait until 04 or 5 when it will be clearer where people will be located?

8. Zone reps need to think about better ways to communicate with all their constituencies.

9. There is a vacancy now for an at-large member, could a Red Mountain person be appointed?

It was concluded that the new president would address this matter.

B. Library Advisory Committee: Naomi brought up a question that was presented by one of her constituency member in the library. It was believed that a library advisory was once a senate committee. Senators stated that the libraryπs clientele was not just faculty, but primarily students and community. It was suggested that they have an advisory that included those people and faculty, much like the occupation programs. Faculty could be invited to be members, but it was not seen as a Faculty Senate advisory.

VIII. Information and Announcements:

1. President's Report:
1. Update on Meet and Confer: Barry stated that we would be receiving a 2% COLA raise and a step increase for those eligible.

Janice Reilly, who is co-chair of the Meet and Confer Team, stated that ballots were being mailed. The team was waiting on signatures for the Memorandum of Understanding (MOU). There may be an additional 1% depending on what happens with the legislative issue of expenditure limitation.

A question was asked about the ≥Y≤ access employeeãJanice clarified that that this was not a faculty category, but an outside contractor. Although the ASRS (Arizona State Retirement Service)

was taking a chunk, Janice felt that this was a good year for meet and confer. She reminded the group that the focus this year was to remind the Governing Board that we were concerned about the negotiation process being honored as part of the RFP. She stated that GCC President Phil explained the issue well. She encouraged faculty to read and understand the RFP.

2. Update on Red Mountain Chairs: Barry stated that he and Harold were scheduled to meet with the Dean during Finals Week and Harold has been doing a lot of work in this area.

A question was asked whether chairs supported the proposal. The response was that it gave chairs a choice. Another question was whether Dean Mee was supportive.

A comment was made that we should look at updating the College Plan under Roles and Responsibilities. Carol Achs should have a copy.

3. Zone election results: Barry announced that Dave Nachman was now moving as Zone 8 representative. Maureen Zimmerman will now be the Zone 6 representative and Barry will represent Zone 3.

He also stated that John Seims who is now in Washington would represent Zone 4.

4. General Remarks: Barry stated that it was an honor to represent the Faculty Senate even though it was not always a pleasure. He also said this was a meaningful experience and he is pleased about remaining on Senate as a zone representative.

2. President-Elect's Report:
1. Charles presented a plaque Barry for his service as President. Charles also stated that under Barryπs leadership he was instrumental through his eloquence in switching the faculty allocation and staffing cycle at the District. He thanked Barry on behalf of the Senate.
2. FEC Report: Charles stated that the Meet and Confer process has been at the heart of FEC. Chancellor Gaskin appeared to be supportive. He stated that the PF Firm was very helpful in shaping the strategy for the Board presentation. They focused on process. The firm will also help in educating and communicating with our internal faculty community
3. Staffing Recommendations: Charles said that the committee is done. There was no communication from the administration.

C. Chair Liaison Report: Harold stated that elections were held on Monday. Wynn Call is Chair of Chairs and he (Harold) is Chair-elect. The Department Chair Association breakfast will be held next Friday and people who they to thank were invited.

D. Board Report: Barry stated that the meeting was long; everyone was recognized and a number of presentations were made. The Meet and Confer presentation went well.

E. 49% Representative Report: Not present

IX. Senator Reports:

Members at Large

A. Phil Carrillo (Member at Large): Phil stated that the Final withdrawal Report and Roster still had the 7-digit social security number listed. It was stated that he needed to call Carol Petersen. It was also recommended that this issue be taken to FEC and that a message be sent to all faculty about checking with their A/R Directors. This appears to be a PeopleSoft issue.

B. Mona Scott (Member at Large): Not present

C. Erin Rawson (Member at Large): Erin asked about the Committee Sign Up

List. She stated that even though someone signed up for a committee,

Person was not listed. Barry stated that except for Staffing Committee,

everyone was placed on committees of their choice. People need to

remember to sign up. Erin also reminded everyone about attending Arcadia, the upcoming play that Lyn Dutson is directing.

D. Ann Stine (Member at Large): No report

E. Mehrzad Khorsandi (Member at Large): No report

F. David Nachman (Member at Large): No report

G. Greg Pratt (Member at Large): Gregg reported that the CTL workshop on WebCT Conversion of Server was being held on Friday at 3 PM. The conversion would occur on July 11. He encouraged people to attend and if they couldnπt, they should contact Donna Gaudet or Jeff Anderson at the CTL. A question was asked if the conversion would affect the 8-week

Summer Session and he said it should not.

Zone Representatives

A. Zone 1: Art/Foreign Languages/Reading/Speech Communication/Theatre Arts (Lyn Dutson): No report

B. Zone 2: Business (Phil Waclawski): Phil reported that he did not get a response from the district legal office on the 12-month payroll issue. Barry suggested that Phil request to see the lawyer according to the green sheet.

C. Zone 3: English/Philosophy (Sam Martinez): No report

D. Zone 4: Math/Music (Danene Richardson): Not present.

E. Zone 5: Cultural, Social Science/Psychology (Harold Cranswick):

Harold encouraged senators to send notes to their constituents.

F. Zone 6: Technology & Design/Family/Consumer Science/Mortuary Science/Phys. Ed. (Jack Hinze): No report, but he said it has been interesting.

G. Zone 7: CTL/Counseling/Library/Nursing (Naomi Story): No report

H. Zone 8: Life, Physical Science (John Zikopoulos): No report.

Phil distributed stipends to officers.

XI. Adjournment: Meeting was adjourned at 4:26 PM

Respectfully submitted,

Naomi Story

MCC Faculty Senate Secretary