MCC Faculty Approved Minutes

CTL Conference Room

DATE: October 3, 2002

Senate Web Site: http://www.mesacc.edu/organizations/employee/facultysenate/

Members Present: Barry Vaughan, President

Charles Lewis, President-elect

Naomi Story, Secretary

John Zikopoulos, Treasurer

Lyn Dutson, Zone 1

Phil Waclawski, Zone 2

Sam Martinez, Zone 3

Jack Hinze, Zone 6

Naomi Story, Zone 7

John Zikopoulos, Zone 8

Philip Carrillo (Member at Large)

Mona Scott (Member at Large)

Erin Rawson (Member at Large)

Ann Stine (Member at Large)

Mehrzad Khorsandi (Member at Large)

David Nachman (Member at Large)

Members Absent:    Danene Richardson, Zone 4

I.               Call to Order: Meeting was called to order at 3:14 PM

II.             Additions and Deletions to Agenda:

a.     Drop-Add Topic under New Business

b.    Program Director Compensation under Presidentıs Report

c.     Before the approval of the minutes, President Barry Vaughan welcomed the two at-large members.

III.           Approval of Minutes: Minutes were approved unanimously with the correction of heading that Naomi indicated.

IV.           Guest Presentation: Steve Budge: ITAC Update. Steve provided a historical timeline of ITAC since it was first designed by an ad hoc committee sanctioned by President Christiansen, chaired by Mike Sims, and approved by Faculty Senate. The initial Technology Management Sub-team recommended to the college president that an Information Technology Advisory Council (ITAC) be formed in the summer of 2001. Mike Sims presented the recommendation to Faculty Senate who approved it unanimously on September 20, 2001. In spring of 2002, President Christiansen asked to address one of three issues: Help Desk, Voice over IP, and Peoplesoft. In late May of 2002 a sub-team was created to address the Help Desk issue. The Deans Council formally commissioned ITAC as a pilot program, which was a modification from the original Technology Management Sub-team recommendation in July 2002. The Deans Council also modified membership. They included: Amy Andelora, Director of Distance Learning; Paul Hietter CTL Instructional Technologist; Pattie Adame, Student Services; Juan Marquez, Business/CIS Dept. Rep.; John Seims, Math/Computer Science Dept. Rep.; Rick Effland or Steve Budge, TLTR Co-Chair; Bill DeHaan, Network Services Director; Pinny Sheoran, Director of Network Academy; Chas Moore, Library Rep.; Mark Gooding, Faculty Senate; and Susan Miller, Faculty Member at Large. Between late May and June 2002, members of ITAC worked on the functions of the Technology Support Center (TSC) as the proposed umbrella for technology support on campus and the responsibilities of the Director of Academic Computing. Chas Moore was appointed Chair of ITAC in August 2002 by the Deans Council. In August 2002 Dean Mee asked Steve to lead a sub-team of ITAC to research best practices and propose an implementation plan for ITACıs Help Desk recommendation. This report was scheduled to be presented to ITAC on October 16, 2002. Steveıs sub-team includes Chas Moore, Ed Lipinski, a designee from the Network Academy, and Jonathan Baney from IT. Steve reported about the research his sub-team was conducting. They looked at information from articles, Gartner Group, CGCC and RSC Help Desks, online information, ASU and Chico State. There was general discussion about Steveıs information. Points included:    

*Confusing sequence of events related to the original charge and recommendation of the Technology Management Sub-team and the resulting committees and/or subcommittee.

*Lack of clarity and rationale about the reporting and communication links across college structure and the membership of ITAC and subcommittees, and roles and responsibilities of the President and the Deansı Council.

*Questions about TSC and proposed Director for Academic Computing. A question arose about the Faculty Senateıs role and position. We decided to wait to review Steveıs research report before responding to the question.

V.             At Large Representative: Barry stated that the Senate needs to replace Karen Hardinıs at-large position. After discussion, members recommended by consensus to Barry that Greg Pratt should be asked.

VI.           Treasurer's Report: John reported no changes on our finances. However, he stated that signatures on the bank account needed to be changed. Charles Lewis and Mark Gooding need to do this. Charles Lewis also encouraged the Senators to encourage faculty who have not joined the association to do so. If we do not get more members, we may lose an FEC representative.

VII.         Committee and Project Reports: None

VIII.       Old Business:

a.     Cards & Memorial Procedures: Charles clarified that this would be part of the SOP manual if it were approved next.

b.    SOP: Standard Operating Procedures: It was moved and seconded for Senate to approve the creation and maintenance of a SOP Manual as proposed by a SOP Subcommittee. The motion was passed unanimously. Barry asked for volunteers for the subcommittee. They are Phil Carrillo, Erin Rawson, and Charles Lewis.

c.     Fall Retreat: Barry stated that the Retreat is firm on November 1 from 4:00-7:00 in the Employee Lounge. If anyone has input to the retreat, including ideas for food, please tell the Senate Executive Committee (Barry, Charles, John or Naomi).

IX.           New Business:

a.     FIPP: Charles stated that he reviewed MCCıs procedures for selecting the FIPP Intern as well as the Districtıs application and guidelines. Several issues were identified about the hiring qualifications for faculty as stated in the RFP and as outlined by the Instructional Councils and the viability of the program. He will bring a proposal back to Senate regarding the selection process at MCC.

b.    Reply-All Agenda: Ron Bleed brought this topic forth. We discussed the issue of people following email protocol and the question of declaring Reply-all procedures being too heavy handed. General agreement was that people can create filters.

c.     FPG Recognition: Charles stated that Lo-An Tabar Gaul did not know that compensation for 9 hours of reassigned time was attached to her work as professional growth rep. for MCC. Charles will come back with a motion and recommendation for honorarium for Lo-An.

d.    Drop-Add topic will be table until the next meeting.

X.             Information and Announcements:

a.     President's Report:

                                               i.     United Way: This was brought up at Leadership Council. If anyone is interested in serving on the allocation committee he/she should contact Barry.

                                                 ii.     International Education: If anyone is interested on serving on the committee to review proposals for International Ed. projects, please contact Barry.

                                                  iii.     Bookstore Advisory Council would like to have faculty representation. Please tell Barry if interested.

                                                  iv.     District Legislative Committee needs representatives. Doyle Burke is the current chair.

                                                 v.     Program Director Compensation: Barry provided background on the work that has been going on through the Department Chairsı Association led by Linda Collins, Bill Crawford, Roger Harlow, Myrna Eshelman, Brad Kincaid, and Sally Kroelinger. They have be drafting a proposal for Dean Mee to come up with fair and equitable compensation formula to pay occupational program directors. The proposal includes a two tier approach: level 1 involves 3 hours reassigned time minimum each semester as base pay and level 2 is for additional duties at 1/2% for each visiting professor with a minimum of 1/2 load. This is an interim solution proposal and not change to the RFP. The long-term one will involved the Meet and Confer process. Barry asked and received approval from the Senate to go to the subcommittee meeting with Harold. He will report the results to us.

b.    President-Elect's Report:

                                               i.     Membership: We have 210 members out of possible 278. Charles strongly encouraged senators to recruit more members.

                                                 ii.     FEC (Faculty Executive Council): Charles reviewed that last FEC meeting with Gene Eastin and Lorie OıBrien (on the districtıs guiding principles).

c.     Chair Liaison Report: (Harold Cranswick): None

d.    Board Report: Meet and confer.

e.     E. 49% Representative Report: Need one

XI.           Senator Reports:

a.     Members at Large

                                               i.     Phil Carrillo (Member at Large): None

                                                 ii.     Mona Scott (Member at Large): None

                                                  iii.     Erin Rawson (Member at Large): Erin discussed that there were only 35 who attended the FECıs All Faculty Reception. She stated her disappointment that there were so few faculty members to hear and network about faculty issues and FEC information. We discussed the timing issue.

                                                  iv.     Ann Stine (Member at Large): None

                                                 v.     Mehrzad Khorsandi (Member at Large): None

                                                  vi.     David Nachman (Member at Large): None

b.    Zone Representatives

                                               i.     Zone 1: Art/Foreign Languages/Reading/Speech Communication/Theatre Arts (Lyn Dutson): None

                                                 ii.     Zone 2: Business (Phil Waclawski): None

                                                  iii.     Zone 3: English/Philosophy (Sam Martinez): None

                                                  iv.     Zone 4: Math/Music (Danene Richardson): Absent

                                                 v.     Zone 5: Cultural, Social Science/Psychology (Harold Cranswick): None

                                                  vi.     Zone 6: Technology & Design/Family/Consumer Science/Mortuary Science/Phys. Ed. (Jack Hinze): None

                                                    vii.     Zone 7: CTL/Counseling/Library/Nursing (Naomi Story): None

                                                     viii.     Zone 8: Life, Physical Science (John Zikopoulos): None

XII.         Adjournment: Meeting was adjourned at 5:21 PM

Respectfully submitted, Naomi O. Story MCC Faculty Senate Secretary