Memorandum Format

Within a company, written messages remove the formal trappings of a letter, simplify the components and place them in one spot. The messages tend to be more formal, but they still use many of the same writing guidelines as letters (i.e. clear, concise, and friendly).

Because interoffice memos are delivered within a single company, they don’t require an inside address unless the company is so complex that a mailing designation must be included. They will require a margin (1 to 1-1/2 inches) to frame the letter.

Letterhead

Interoffice Memorandum

Date: January 11, 20XX [current date]

To: Jane S. Mathews [Heading]

From: Sharon Simpson

Subject: Unresolved Employment Issues

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx [single-spaced paragraphs in the body of the memo]

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

[one blank line between paragraphs]

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxx

copy to: Adrian Smith [copy-to list] Samuel James