The PREP outline is a
guide to assist letter writers toward composing more effective messages. The following
preparation steps will get the results you expect from your communications:
Purpose refers to the reason you are communicating: a) a
negative message (conveying bad news), b) a positive message (conveying good
news), or c) a selling message (attempting to convince). |
| Reaction of your reader to your message is important for determining
the approach you will use as you write: a) receiver will be pleased, b) receiver
will be angry or disappointed, or c) receiver will be cautious or
suspicious.
|
| Essential
points that could be included are: a) a
due date for responding, b) required materials or supporting evidence, c) importance
or urgency of responding, and/or d) uniqueness of the situation. |
| Presentation
order to be used could be: a) Inductive
approach (give reasons or supporting evidence first) or b) Deductive approach
(present main focus of the message first). |
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